What to Look Out for When Choosing a Serviced Office

Updated 15/10/2023

Serviced offices continue to gain in popularity for all types of businesses. The reason behind this popularity is due to the flexibility, amenities, and other services that go with a serviced office. Not only that but serviced offices are usually a cost-effective solution for most businesses.

Startups and small business owners are usually excited about their first office. And they should be. However, stop to consider all that goes with a traditional office space. There’s the long-term lease, which means you’re stuck in that office space until the lease ends. Then there are the expenses involved with running the office. These include utilities, maintenance, rent, and cleaning services. And what about buying office furniture and equipment?

With all of this, a young company can soon find itself without the capital to even start working from the new office!

To help you avoid these issues, we’ve put together some information to consider about the benefits a serviced office can bring. These apply to businesses of all sizes, not only startups and small businesses. Following these tips, you’ll find the best-serviced office for your business!

1). Location

The very first consideration when choosing an office space is its location. The service provider must be in a location that’s optimal for your business. Here are some questions to ask to help you find the best location for your serviced office:

  • Can my clients and visitors easily find and get to the location?
  • Can my employees easily get to the office?
  • What type of security is offered on the premises? Does the service provider offer security for the parking lot, as well?
  • How easy is it to reach nearby services? (Restaurants, pubs, coffee shops, gym, bus/metro/train)?

2). Price

Here, it’s essential to find a serviced office that fits your budget. Many serviced office providers do offer all-inclusive monthly fees or even pay-as-you-go payment plans. However, before choosing a serviced office, it’s best to first create a budget that covers the next 3-12 months.

In addition, the rent should not be too low or too high. To help you find a location that offers the best price for you, ask yourself these questions:

  • Can the company afford to pay three months of rent right now?
  • What about hidden costs? These could include maintenance, parking, and more. Can the company cover these?
  • Is the office in the same price range as similar serviced offices in the area?

3). Size

Your next consideration needs to be the size of your office. To calculate the space you’ll need, allow about 70 sq ft of space per employee.

Then think about other types of spaces your business may need. For example, will it be necessary to have a separate meeting room, rest rooms, a kitchen, breakout spaces, and more? Most serviced office providers do offer packages that include some or all of these services. Look for a provider that offers the services you need at a price you can afford. And don’t forget to find a serviced office that’s the right size for your business.

4). Infrastructure

What type of infrastructure does your business require? When it comes to serviced offices, provides typically provided a network with Internet access, postal services, and more as part of their packages. So, it’s essential to find a service office provider that offers the services your business needs and relies on.

In addition, be sure to ask what’s included in the monthly fee and what’s not included. Then ask about which services come with an extra fee. Remember to also check the quality of the services offered. Nothing is worse than paying for a service, and it doesn’t work. This means you’d pay for services that are not usable, which is a waste of money.

5). Style

This is often something businesses fail to consider—the style of the serviced office and the facility as a whole. The goal here is to find a business centre with a style that fits your company culture and industry.

Some service providers will allow you to customise and brand the serviced office. This may include painting the walls, adding artwork, and more. Find this information out ahead of time if this is crucial to your business. This is especially important if your company wants to develop a brand.

Ask yourself these questions when considering the style of a serviced office:

  • What other businesses are operating in the area? Do these fit in with my industry?
  • Does the service provider allow for customisation/branding of the serviced office space at no extra cost?
  • Would I feel proud to post pictures of our office on our website? Would visitors be impressed by this location and office style?

6). Office Furniture & Equipment

Purchasing new office furniture and equipment can take a huge bite out of your company’s budget. However, many serviced office providers include office furniture and equipment with their serviced offices.

This means your business wouldn’t have to shell out thousands of pounds to fit out the office with everything all at one time. Instead, you can save that money and invest it in growing the business.

Be sure to ask if the office furniture & equipment is included with the monthly fee. And remember to ask if they supply specific equipment you may need to run the business.

7). Scalability

Another important consideration has to do with your company’s future. Are you expecting your business to grow in the future? Or what happens if you need to downscale? Will you need to move office?

A serviced office needs to provide your business with the ability to scale as needed. Many providers have this type of flexibility with their serviced office. For instance, if your business is going through a huge growth spurt and needs more space, that’s not a problem! They have the space you need! And if your business needs to scale down a bit, that’s also possible.

It’s essential to find a serviced office provider who can accommodate growth and downsizing. This way, your company has the flexibility it needs.

For this reason, look for a serviced office provider that offers short-term leases. This way, you’re covered whether your business grows or needs to scale down.

FAQs

What is a serviced office?
A serviced office is a fully furnished and equipped workspace that is managed by a facility management company. It provides businesses with flexibility and cost-effective office solutions.

How do I know if a serviced office is the right choice for my business?
Consider factors such as your budget, space requirements, and the flexibility you need. A serviced office is an excellent choice for businesses looking for convenience and scalability.

What is the advantage of choosing a serviced office over a traditional office space?
Serviced offices offer flexibility, cost savings, and a range of amenities. They are particularly suitable for startups and businesses that need ready-to-use workspaces.

Can I personalise my serviced office space?
Some serviced offices offer customisation options, allowing you to personalise your space to align with your brand identity.

What should I consider when evaluating lease terms?
When evaluating lease terms, look for flexibility, length, and any hidden fees. It’s crucial to choose terms that match your business’s needs and growth trajectory.

How do I find a reputable serviced office provider?
To find a reputable provider, read reviews, ask for recommendations, and research their history and track record in the industry.

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