How Much Office Space Do You Need?

Updated 13/11/2023

Making changes to your workplace can bring many benefits to your office. But how do you determine how much space is needed in the office? Answering this question can be challenging. There’s much to consider.

We’ve put together a list of considerations to help you find the right amount of space for your office. Let’s get started.


1. What Changes Need to Be Made? 

The first place to start is to consider what your business needs now. You may want to consider creating a survey for employees to share their needs with the company. It’s also a great way to find out what works and what doesn’t work with the existing office layout.

Not only can employees help you find issues with the office layout, but they can show you how to maximise office space to use it more effectively.

Another option is to consider hiring a consultancy that specialises in office design. They can also help you find the optimal layout and design for your workspace.


2. What Office Trends Should I Consider? 

Offices around the globe have changed how they operate, and their office designs have changed, too. Today, many companies have gone to a hybrid working model, with some employees working full-time in the office, while others may work part-time from home. This has led to huge changes in how office space is utilised.

If your office uses the hybrid working model, then consider how much space must be allocated to part-time employees. And remember to factor in employees who travel and may need a place to work.


3. How to Improve Health & Wellbeing? 

Health and wellbeing have also brought many changes to the workplace. Some businesses have chosen to make their employees’ health and wellbeing a priority. The emphasis on health and wellbeing has led to some major changes in offices and the space they utilise.

For instance, biophilic design is extremely popular. Biophilic design uses natural elements throughout the office. These may include a living wall of plants (possibly an accent wall), that brings a touch of green living things into the office space. Not only that, but research has also shown plants can improve indoor air quality. So, making space for plants in the office is crucial.

In addition, companies are bringing natural light into the office space. If it’s not possible to bring in natural light, then smart lighting systems are being used. Smart light systems use LEDs to mimic natural light. The lights are programmed to the time of day, which corresponds to certain colours and the intensity of the light.

Office elements and design have a direct impact on employee wellbeing and happiness. So, it’s essential to find the right mix of design elements that turn your office into a place of wellbeing, and healthy for employees.


4. How Can the Office Be More Sustainable? 

Another trend in office design is creating a more sustainable office. The world’s climate crisis is leading businesses to become more eco-friendly in all areas, including office design.

A sustainable office means buying pre-owned office furniture and equipment. It may also include re-using flooring and more. A sustainable office may also make use of furniture made of materials from a renewable source.

The way your business chooses to be more sustainable may vary from other offices. However, this is another consideration when calculating the space needed for your new office layout.


5. How Much Office Space is Needed Per Employee? 

In the UK, most offices have accepted the rule of 100 sq ft per employee. This figure is regarded as the ideal amount of space for an employee. Each person will have about 50 sq ft for their desk and another 50 sq ft allocated to other areas in the office, including breakout spaces, kitchens, and meeting rooms.


6. Other Space Requirements

As you consider the amount of space needed for your office, here are some other figures that can help:

Open-area workstations: 100 sq ft per person

  • Reception area: 100  to 400 sq ft
  • Workroom: 100 to 300 sq ft
  • Breakroom: 120 to 300 sq ft
  • Storage room: 50 to 200 sq ft

In addition, other common areas should have at least between 10% to 20% of the office’s space:

  • Lobbies
  • Hallways
  • Bathrooms


7. Other Space Considerations

Here are some questions to ask; the answers could have a huge impact on the amount of space your office requires:

Is your company adding new employees to the space you’re redesigning? 

If the answer is yes, it’s important to estimate how many employees may be added. Your office design now will need some flexibility built into the plan. This flexibility means your office space will meet the changing needs of your company as more people come on board.

It may be necessary to consider adding modular walls, adding more space for each employee, and more.

Different Jobs Have Different Space Requirements

There are bound to be some employees who don’t require as much space as others. For instance, accountants and bookkeepers require filing cabinets and more. However, there may also be employees who require enclosed office spaces, where they can hold confidential conversations, and more.

In addition, full-time employees in the office may require more space than those who usually work remotely, coming to the office occasionally.


8. Type of Office Layout

Next, it’s essential to determine the type of office layout that works best for your company. There are about three options to choose from:

Open office: everyone sits and works in one large room, which contains many tables or desk clusters.

Traditional office: this type of office space usually includes private offices for upper management, meeting rooms, and more. This layout is the most common and many businesses choose this office layout.

Hybrid office: this is a flexible office layout that includes different zones or spaces where employees can work. They have the option to move around and work wherever it’s best for them. This office layout can be helpful for mixed needs, teams, and more.


Concluding Thoughts

The layout and other office elements you choose depend on your business and company culture. Many companies are finding the hybrid office layout works best for them. It’s especially helpful for companies who have employees that work in the office and those who work remotely part-time but may need to come into the office once in a while.

Be sure to check out what office space we have to offer!


Are Coworking Spaces Suitable for Introverts?

Coworking spaces cater to various work styles, offering quiet corners and private spaces for introverts who prefer a more solitary work environment.

How Do Coworking Spaces Ensure Data Security?

Coworking spaces implement secure Wi-Fi networks, encrypted storage solutions, and stringent member verification processes to safeguard data.

Can I Use Coworking Spaces for Meetings?

Yes, many coworking spaces provide well-equipped meeting rooms that members can use for client meetings, presentations, or collaborative discussions.

What Amenities Should I Look for in a Coworking Space?

Consider amenities such as high-speed internet, meeting rooms, printing services, and a comfortable communal area to enhance your coworking experience.

Are Coworking Memberships Worth the Cost?

For freelancers and entrepreneurs, the cost-effectiveness, networking opportunities, and flexibility make coworking memberships a valuable investment in their professional growth.

How Do Coworking Spaces Foster Networking?

Coworking spaces organically foster networking through events, communal areas, and collaborative projects, creating opportunities for professionals to connect and collaborate.

Recent posts

12 benefits of a collaborative workspace

12 benefits of a collaborative workspace

The concept of collaborative workspaces has emerged as a transformative approach that creates innovation, enhances productivity, and cultivates a vibrant work culture. Embracing Collaboration: Collaborative workspaces are more than just physical environments; they...

What is hot-desking and what are the benefits?

What is hot-desking and what are the benefits?

In today's dynamic work environment, the concept of hot-desking has emerged as a game-changer, revolutionising traditional office setups. This innovative approach offers unparalleled flexibility and creates a collaborative atmosphere conducive to productivity. What is...